HEOA sets requirements higher education to address illegal peer-to-peer (“P2P”) file sharing occurring on College networks. Illegal P2P file sharing is downloading, also known as copying and/or saving, copyrighted material to a hard drive or any other storage device and/or sharing or making it available to other people without the consent of the copyright holder.
P2P applications are used to legitimately share digital content. However, P2P applications can expose the College and individual users on the College’s network to legal liabilities when illegal file sharing occurs. P2P applications can also present a security risk because a downloaded file may actually contain a virus or a malicious program that could target and infect other machines on the network, impact the performance of the network and compromise sensitive/confidential information. The purpose of this Policy is to inform the College community on preventive measures that will help avoid legal liability and security risks resulting from illegal file sharing. This Policy applies to any individual using the College’s computer network.
Individuals using the College’s computer network will be held accountable for adhering to the following terms and conditions:
B. Delete unauthorized copyrighted material from your electronic device (i.e. computer, tablet);
C. Use a legal alternative to unauthorized downloading. The College does not endorse a particular product or service nor is it responsible for any cost or any technology related issues resulting from the use of the legitimate sources;
D. Disable the file sharing feature for P2P software if you do not have permission to share the digital material (i.e., documents, movies, games, etc.) legally; contact the software vendor for technical support;
E. Follow the P2P vendor’s best practices for securing the computer used for P2P activity (i.e., anti-virus software, a vendor supported operating system, personal firewall, current version of P2P application, etc.); the Federal Trade Commission1 also has P2P best practices; and
F. For College-owned assets, P2P software can only be used to promote the College’s mission, academic and business needs. Where applicable, P2P software is not allowed on machines that process and/or store confidential/sensitive data. The personal use of P2P applications on College-owned assets for recreational and leisure purposes is prohibited.
Enforcement of this Policy shall include:
A. Disclosure to students on an annual basis which shall include legal alternatives to illegal file sharing;
B. Monitoring network traffic and limiting network bandwidth; and
C. Implementing other technology-based deterrents as needed.
In addition to employment and student discipline issued by the College in accordance with applicable policies and procedures (up to and including dismissal/suspension), individuals cited for unauthorized use may be subjected to civil and/or criminal damages such as monetary damages and potential prison time. According to the US Copyright Office2, monetary damages can range from $200 to $150,000 for each act. Criminal prosecutions may result in a fine of up to $250,000 and a prison term of up to five (5) years for each act.
Adopted: November 13, 2019
Amended: January 9, 2022
Legal Reference: 20 U.S.C. §1092, §1094
Cross Reference: Policy 7.2