MCC Techtrail

3.01.03.01 – Procedure – Human Resources Employee Workloads

I. FULL-TIME CURRICULUM EMPLOYEES

A. The normal on-campus work week for full-time curriculum employees is forty (40)
hours, including instructional time and office hours. It is expected that in addition
to the forty (40) hour minimum, full-time curriculum employees shall regularly
spend additional hours involved in class-related activities, such as preparation and
grading.

1. The teaching load for fall and spring semesters shall average sixteen (16) to
eighteen (18) credit hours or twenty (20) to twenty-eight (28) instructor
classroom contact hours.

2. The teaching load for summer session will be proportional to the College’s
full-time teaching load for fall and spring semesters.

B. In general, full-time curriculum employees are expected to be on campus whenever
students are on campus. However, there are days when full-time curriculum
employees are required to be on campus even though students may not be required
to be on campus. These days include all workdays (and workshop days),
registration days, exam days and reading days. These are days when students
and/or staff may need to consult with individual instructors and/or groups of
instructors. On such days, if hours are not announced, such as on workshop days,
full-time curriculum employees are expected to put in 4 hours.

C. Other days when full-time curriculum employees are required to be present beyond
normal working hours are days when faculty meetings are planned. Meetings are
usually scheduled for mid-afternoon so that the largest number of faculty may be
free to attend.

II. FULL-TIME NON-CURRICULUM EMPLOYEES

A. The normal work week for all exempt, full-time non-curriculum employees is a
minimum of forty (40) hours. This category includes all administrators,
supervisors, directors, counselors, and librarians. It is expected that beyond their
normal working hours, these employees are often involved in additional College related activities required by their specific jobs. These employees are sometimes
assigned different schedules during selected weeks. This flexible scheduling
allows their work week to remain as normal as possible while still meeting the
requirements of their jobs.

B. The normal work week for all non-exempt, full-time non-curriculum employees is
forty (40) hours. This category includes all support staff (i.e., secretarial, clerical,
technical, maintenance, food services, instructional and lab assistants). For these
employees, the schedule shall be arranged by their immediate supervisors in
collaboration with the appropriate Vice President. Daily hours are documented on a timesheet submitted monthly to the employee’s supervisor. A decision
determining appropriate work hours is made annually by the immediate supervisor,
in collaboration with the appropriate Vice President. This decision is based on area
workload. Compensation is appropriately adjusted for any reduction or increase in
hours.

C. If for some reason it is necessary for a non-exempt employee to work in excess of
forty (40) hours per week, the employee will be award compensatory time at a rate
of one and one half (1.5) hours. For more information regarding compensatory
time, see Policy 3.1.4 – Compensatory Time.

III. PART-TIME EMPLOYEES

A. PART-TIME NON-CURRICULUM EMPLOYEES\

Unless otherwise specifically assigned different hours, part-time, non-curriculum
employees shall not work more than twenty-nine (29) hours per week unless there
are special circumstances requiring the extended hours for a short duration of time.
Working more than (29) hours per week requires written authorization from the
employee’s immediate supervisor and the appropriate Vice President.

B. PART-TIME CURRICULUM EMPLOYEES

Part-time curriculum employees (i.e., adjunct faculty members) shall be limited to
twenty-nine (29) hours per week inclusive of prep time, meetings and other College
duties. For purposes of preparation time, the employee’s immediate supervisor and
the appropriate Vice President shall set the number of hours for preparation time
for each class taught by a part-time curriculum employee.

III. MISCELLANEOUS PROVISIONS

A. COLLEGE WORKWEEK

A normal College workweek is a regularly recurring period of one hundred sixty-eight (168) consecutive hours (7 consecutive 24-hour periods). Each workweek
stands alone for purposes of hours worked. The official College workweek begins
at 12:01 a.m. Sunday, continues for 7 consecutive days and ends at 12:00 midnight
on Saturday.

Most College offices are open to the public from 8:00 a.m. to 5:00 p.m., Monday
through Thursday and 8:00 a.m. to 3:00 p.m. on Friday. All departments with full-time employee must be staffed at the above mentioned times. It is the responsibility
of the immediate supervisor to ensure appropriate office coverage.

B. EMPLOYEE WORKWEEK

All full-time, non-curriculum and nonexempt employees are expected to work at
least forty (40) hours per week with a half-hour lunch break not to occur at the beginning or ending of the workday. The lunch break cannot be used to shorten the
workday or be credited for overtime compensation unless expressly approved by
the senior administrator for a defined temporary period.

Hours worked include all the time an employee is permitted to work for the College;
that is time where the employee is required to be on duty or on the College’s
premises or at a prescribed workplace. Each employee is entitled to one 15-minute
duty-free break during each 4-hour work period. These breaks should occur
approximately mid-way through the work period and cannot be used to shorten the
workday or be credited for overtime compensation.

Montgomery Community College supports the physical health and well-being of
its employees. Employees may use up to thirty (30) minutes of each working day
to participate in wellness activities on campus as approved by their supervisor.
Activities may include walking for fitness, participation in exercise class, and the
use of campus weight room.

C. NON-EXEMPT EMPLOYEES TIMESHEETS

All non-exempt employees are required to complete an individual time record
showing the daily hours worked. Time records cover one workweek and must be
completed by the close of each workday. The following points should be
considered in filling out time records for non-exempt employees:

1. Employees should record their starting time, time out for lunch, time in from
lunch, quitting time and total hours worked for each workday;

2. Employees are not permitted to sign in or begin work before their normal
starting time or to sign out or stop work after their normal quitting time
without their supervisor’s prior approval;

3. Employees are required to take scheduled lunch or meal breaks;

4. Employee time records must be checked and signed by the supervisor
involved. Unworked time for which an employee is entitled to be paid (paid
absences, paid holidays, or paid vacation time) must be entered by the
supervisor on the time record. Authorized overtime should also be
identified by the supervisor and there must be documentation as to
compensatory time or overtime pay approved;

5. Unapproved absences should not be considered as hours worked for pay
purposes; however, in extenuating circumstances, the supervisor may
approve leave after an absence if the absence would have been approved
under those circumstances had they been known prior. Supervisors should
inform employees if they will not be paid for certain hours of absence; and

6. Filling out another employee’s time record or falsifying any time record is
prohibited and may be grounds for disciplinary action, up to and including
termination.

Adopted: April 10, 2019
Legal Reference: 1D SBCC 400.93(a)(2)