Policy 2.3.1 —
College Mission StatementPolicy 2.3.2 —
College PlanningProcedure 2.3.2.1 —
Strategic PlanningPolicy 2.3.3 —
Charitable DonationsProcedure 2.3.3.1 —
Charitable DonationsPolicy 2.3.4 —
Traffic RegulationsPolicy 2.3.5 —
Campus Free Speech, Distribution of Material and AssemblyProcedure 2.3.5.1 —
Campus Free Speech, Distribution of Material and AssemblyPolicy 2.3.6 —
College PublicationsProcedure 2.3.6.1 —
College PublicationsProcedure 2.3.6.2 —
Bulletin Board/Posting on CampusProcedure 2.3.6.3 —
College Logo and SealPolicy 2.3.7 —
Americans with DisabilitiesPolicy 2.3.8 —
College Records (cross reference policy 7.1.3)Procedure 2.3.8.1 —
Public Information RequestsPolicy 2.3.9 —
Personal Use of College PropertyPolicy 2.3.10 —
Public InformationPolicy 2.3.11 —
College CommitteesPolicy 2.3.12 —
Institutional Research PracticesThe College shall periodically review and update its mission statement through a strategic planning process and submit any revisions to the Board for ratification. The College’s mission statement must be consistent with requirements contained in the North Carolina General Statutes and by the North Carolina Community College System.
Adopted: March 11, 2020
Legal Reference: N.C.G.S. § 115D-1; 1A SBCCC 200.1
To fulfill its mission, the College shall maintain an ongoing planning process which provides for development of a strategic plan. This plan will be a campus-wide, continuous improvement model which addresses facility and program needs, encompasses research and assessment, planning and goal setting, evaluation and action.
Adopted: March 11, 2020
Legal Reference:1B SBCCC 400.2
The College shall follow a five-year strategic planning cycle; however, College leadership changes may result in extensions to the cycle’s time frame. Every five years, the Board sets five-year goals for itself during its annual retreat. The President shall uses the Board’s goals and data generated from College surveys and focus groups to revise the College’s mission statement and vision statement (if necessary) and to set several measurable five-year goals as the College’s strategic plan. While the strategic plan is a five-year process, goals will be evaluated at least annually.
These goals drive the College’s organization, communication and resource allocation for the next five years. The Administrative Council will identify core team members for each of the goals. Teams are made-up of membership from throughout the College based on the focus of each team. These teams meet frequently and reevaluate goals annually.
Once teams are formed, they will operate in pursuit of the five-year goals’ objectives. Teams may enlist other College personnel as needed for both ad hoc and recurring tasks. Teams meet frequently and the chairs of each team shall meet with each other quarterly to update the College on team progress and to coordinate team efforts.
At the end of each five-year cycle, teams shall make recommendations based on the achievement (or lack thereof) of the College’s goals. These recommendations will be used by the Administrative Council in setting the next five-year goals.
Adopted: March 11, 2020
Charitable donations are anything of value given to the College including, but not limited to: restricted and unrestricted gifts of cash, property, equipment or other forms of gifts-in-kind. Except in instances of donor preference or for some other compelling reason, gifts to the College should be channeled through the Foundation.
The President is authorized to develop procedures to address charitable donations made directly to the College.
Adopted: March 11, 2020
A. Except in instances of donor preference or for some other compelling reason, gifts to the College should be channeled through the Foundation.
B. All gifts to the College must be approved by the President (or designee) before they can be accepted. Individuals offering gifts to the College through a College employee should be directed to the President (or designee) who will decide to either:
1. Accept a gift depending upon the conditions of the donation, any restrictions, the gift’s future benefit to the College, potential use, maintenance and operation costs, insurance and/or cost of disposal; or
2. Refuse an offer of a gift if conditions of the offer so warrant (i.e., restrictions on use, the gift’s future benefit to the College, potential use, maintenance and operation costs, insurance, and/or cost of disposal).
C. Once the President decides on an offer of a gift to the College, either a letter of acceptance and appreciation or explanation of refusal should be sent to the donor by the President or designee. It may be appropriate to send the donor additional letters of appreciation from other College representatives.
D. For any donation given to the College, the College shall generate and send a letter to the donor which contains an acknowledgment of the donation and the date the donation was given. The College shall keep all donation acknowledgement letters on file for a minimum of three (3) years and will only destroy or discard them pursuant to Policy 2.3.11 – College Records.
E. If the value of a noncash donation exceeds $5,000, in addition to the letter, the College shall also complete the “Donee Acknowledgement” portion of Federal IRS Form 8283.
1. The College shall keep all donation acknowledgement letters on file for a minimum of three (3) years and will only destroy or discard them pursuant to Policy 2.3.11.
2. If the College sells, exchanges or otherwise disposes of the donation within three (3) years of receipt, it will file Federal IRS Form 8282 with the IRS and provide the donor a copy of the form.
F. The College will not accept donations of hazardous materials or chemicals.
G. The College shall not accept any donation with restrictions that are deemed illegal, outside of the College’s broad mission, or otherwise would jeopardize the Foundation’s tax-exempt status.
Adopted: March 11, 2020
I. General Provisions
Pursuant to N.C.G.S. § 115D-21, the College shall enforce the following traffic regulations.
A. Chapter 20 of the North Carolina General Statutes regarding the operation of motor vehicles on North Carolina highways shall apply to the College’s streets, roads, alleys and driveways along with all other rules and regulations contained herein. These regulations shall apply on a twenty-four (24) hour basis.
B. While on the College campus, all drivers shall comply with the Campus Resource Officer’s legal instructions and shall obey all traffic and parking laws and regulations. The College shall be responsible for ensuring that the necessary signs are erected and maintained on the campus.
C. The College shall ensure that information about operating a motor vehicle on the College’s campus is given out at every student orientation and registration. A copy of this Policy shall be included in all student handbooks. Failure to obtain a copy of this Policy or not knowing the traffic laws is not an excuse or justification for violation of the laws and regulations.
D. All vehicles operated on campus must be properly registered and display a College parking decal on the rear of the vehicle (the right side of the rear bumper or the lower, right corner of the back window being the preferred location). Students, faculty and staff must register their vehicles within the first five (5) business days of being hired (for employees) or within two (2) business days of class (for students).
E. Any vehicle that is driven by or is transporting a person who is handicapped and that displays a state-issued license plate, a removable windshield placard or a temporary removable windshield placard may park in designated handicap spaces on campus. No one will be allowed to park in designated handicapped spaces without the proper license plate or placard.
F. Visitors and clients may park in any legal parking space on campus. Visitors and clients must have a state-issued distinguishing license plate, a removable windshield placard or a temporary removable windshield placard to park in designated handicapped spaces.
Adopted: March 11, 2020
Legal Reference: N.C.G.S. Chapter 20; N.C.G.S. § 115D-21.
Free speech, which includes the right to distribute material and peacefully assembly, is central to the College’s academic mission. The College encourages and supports open, vigorous and civil debate across the full spectrum of society’s issues as they present themselves to the College community. At the same time, limitations on activities on College property are necessary so that the College may fulfill its primary mission of educating students. The use of outdoor space on the College’s campus does not represent an endorsement or support by the College of the content or viewpoints expressed by the individual or group using the space. The College is a limited public forum and does not discriminate based on content or viewpoint.
The President is authorized to develop procedures for public use of the College’s outdoor spaces for distribution of material and assembly.
For issues dealing with the use of indoor spaces and facilities, see Policy 2.2.3 – Facility Use.
Adopted: March 11, 2020
The College is a limited public forum that does not regulate speech or activities based on content or viewpoint. All individuals using College Space must comply with the following Procedures. These Procedures only apply to the use of College Space and not to the use of facilities on campus. For more information regarding facility use, see Policy 2.2.3 – Facilities Use.
I. Definitions
A. College Members – students who are currently enrolled at the College and/or individuals currently employed by the College.
B. College Space – all outdoor areas on the College campus.
C. College Use – use of a College Space by the College for official College business and/or functions.
D. Designated Area(s) – The President, or designee, is authorized to designate other areas on campus as Temporary Designated Areas when needed dependent on the location and size of a specific event or activity. Temporary Designated Areas are not permanent and will end after the specific event or activity.
E. Non-College Members – any individuals who are not currently enrolled at the College and/or are not currently employed by the College.
II. Speech, Distribution of Material and Assembly for College Members
A. The College is committed to making the majority of its College Space available to College Members who wish to exercise their rights of speech, distribution of material and assembly. The College maintains the right to reserve any College Space at any time, with or without prior notice, for College Use and such use will take priority over any other use.
B. All outdoor assemblies may not be conducted within thirty (30) feet of any building or otherwise interfere with free flow of vehicular, bicycle or pedestrian traffic.
C. Although registration by College Members to use College Space is not required, it is recommended for planning purposes. Registration ensures that the desired space will be available on the desired date and time. For more information about registration, see Section III (B) herein.
III. Speech, Distribution of Material and Assembly for Non-College Members
A. Except as stated herein, Non-College Members shall be allowed to use the Designated Area between the hours of 8:00 a.m. and 9:00 p.m. on Mondays through Fridays when the College’s general curriculum classes are in sessions. The Designated Area is not available on weekends or when the College is closed. The College maintains the right to use the Designated Area at any time, with or without prior notice, for College use and such use will take priority over any other use.
If on the weekends the College is having an official College event or if a speaker or group is hosting an event that is open to the general public and/or is a matter of public concern, the Designated Area, or Temporary Designated Area, if so established, will be open to Non-College Members at times established by the President or designee; provided, however, that the Designated Area must be open at least one and one-half hours prior to and after the event.
B. Any Non-College Members will be allowed to use the Designated Area within the time restriction. All Non-College Members must complete a Registration Form (the “Form”) and submit it to the Office of Student Life and Development no earlier or later than three (3) business days prior to their activity on campus. The College
does not restrict speech and/or activities based on content or viewpoint. The purpose of the Form is to make sure there is adequate space in the Designated Area for the requested date and time and for safety concerns. Upon request by College officials, Non-College Members will be required to provide proof of registration for use of the Designated Area. Forms will only cover one (1) day at a time. Requests for standing dates (i.e., every Tuesday) will not be honored.
C. The College will assign use of a Designated Area on a first come, first serve basis; however, the College may regulate hours to fairly accommodate multiple groups.
IV. General Rules and Regulations for Both College and Non-College Members
A. While expressing speech, distributing material or assembling, both College and Non-College Members are prohibited from doing the following:
1. Engaging in non-protected speech such as obscenity, speech inciting criminal conduct, speech that constitutes a clear and present danger or speech that constitutes defamation;
2. Touching, striking, approaching or impeding the progress of pedestrians in any way, except for incidental or accidental contact;
3. Obstructing the free flow of pedestrian or vehicular traffic;
4. Using sound amplification or creating noise levels that are reasonably likely to or do cause a material and substantial disruption to the College educational environment and/or operations;
5. Damaging, destroying or stealing College or private property; and
6. Possessing or using firearms, explosives, dangerous weapons or substances not allowed on campus by law or by College policy (e.g., drugs, alcohol, tobacco, non-service animals, etc.).
Any acts that are disruptive to the College’s normal operations will not be tolerated and may result in an immediate termination of the activity. Non-College Members are required to remain in the Designated Area while on campus.
B. Individuals may distribute pamphlets, booklets, brochures and other forms of printed materials on the condition that such material is designed for informational (not commercial) purposes. Individuals distributing materials must provide a receptacle for the disposal of such materials. The College does not assume any obligation or liability for the content of such distributed material. Any signs used may not be larger than three (3) feet by four (4) feet in size. Signs must either be held by participants or be freestanding signs that do not stick into the ground. No signs may be mounted on buildings, trees or other College property.
C. Individuals are responsible for the cleanliness and order of the area they use. Individuals shall leave the area in the same condition it was in before the activity. Individuals who damage or destroy College property shall be held responsible for such damage or destruction. This includes the campus buildings, sidewalks, lawns, shrubs and trees.
D. Individuals are subject to sanctions for failing to comply with these procedures or other College policies. Such sanctions may include, but are not limited to: repairing, cleaning, painting, replacement costs, restitution (by order of a court) and being banned from future use. College Members may also be subject to College disciplinary action as outlined in College policies and procedures. Individuals who violate these procedures may be issued a trespass warning and denied future access to College premises. Violations that require police intervention will be reported to the College’s security forces.
V. Polling Places on Campus
If campus buildings are used as public polling places, all activity must be in accordance with statutory and state/local Board of Elections requirements.
Adopted: March 11, 2020
The President shall establish procedures concerning who is responsible for all College publications and pre-publication review of all promotional and marketing materials which pertain to the College or its programs and which are designed for public viewing. Materials under this Policy include, but are not limited to: brochures, handbooks, catalogs, multimedia and programs for special events. Instructional classroom materials generated and used by instructors in their classrooms are not subject to this Policy.
Adopted: March 11, 2020
A. The President, or the President’s designee, shall review, before distribution, all official College publications. Such publications include, but are not limited to: advertisements, catalogs, brochures, flyers, manuals or handbooks, leaflets, news releases, special reports, newsletters, schedules, posters, displays, multimedia presentations, memos or mass mailed letters.
B. All College publications must have prior approval of the respective project/program supervisor, be coherent in design and presentation and convey a positive image that supports the College’s mission.
C. All College publications and advertisements printed with state or local funds should carry the statement that the College is an equal opportunity employer.
D. College employees involved in the creation or production of any official or divisional publications should familiarize themselves with intellectual property and copyright laws before using another person’s material in a publication.
Adopted: March 11, 2020
A. Campus bulletin boards are provided for employees and recognized student organizations. For purposes of this Policy a “recognized student organization” is defined as an organized student group that is recognized by the Student Government Association.
B. The use of campus bulletin boards by recognized student organizations or College employees is subject to the following general regulations:
1. All materials posted on campus bulletin boards must be directly related to College programs, events, clubs or services.
2. All posted materials must: a) be clear and legible; b) include the sponsoring club or College program/division/department name; c) include the date; and d) provide current contact information.
3. Posted materials shall not include language that is obscene or language that: a) incites criminal conduct; b) constitutes a clear and present danger; or c) causes a substantial disruption in the College’s business operations.
4. All notices must be posted on a bulletin board. No notice, advertisement, document or signage of any kind may be affixed to any building, wall, window, door, street, sidewalk, traffic sign, campus signage, light post or pole, trash can, staircase, railing, tree or other vegetation or any other part of the campus. Campus bulletin boards are the sole designated location for posting communications.
5. Flyers may remain on a bulletin board for three weeks or two business days after the event or service advertised has ended, whichever is sooner. It is the responsibility of the recognized student organization or College employee to remove its advertisement in a timely manner.
C. Any violation of these provisions shall result in the immediate forfeiture of the privilege of using campus bulletin boards and possible disciplinary action.
D. The College reserves the right to remove fliers and signage without notice if it is outdated or does not adhere to this Policy.
Adopted: March 11, 2020
A. The College’s logo is the College’s primary identifying element. It represents the College’s brand and promotes immediate identification. The College’s logo is to be used on all approved and reviewed College publications, both print and electronic, as well as on approved social media sites. The location of the logo on the document is usually determined by the design of the publication or advertisement. Unique logos for individual divisions, departments or programs are not permitted. However, the President may approve an addition to the College’s logo to allow a department or program to distinguish its identity.
B. The College’s official seal is reserved for official documents and publications representing the Board or the President. The seal may be used on publications and advertisements only by the President’s expressed permission.
Adopted: March 11, 2020
The College shall comply with the Americans with Disabilities Act of 1990, As Amended (“ADA”). To achieve compliance, the College shall:
1. Provide notices concerning the ADA.
2. Designate a responsible employee to coordinate ADA compliance.
3. Ensure that existing facilities are readily accessible to or usable by individuals with disabilities through structural changes in facilities or through other methods that are equally effective to make services, programs and activities accessible.
4. Eliminate eligibility criteria that screens out or tends to screen out individuals with disabilities or any class of individuals with disabilities from fully and equally enjoying any service, program or activity being offered.
5. Administer services, programs, and activities in the most integrated setting appropriate to the needs of qualified individuals with disabilities.
6. Take appropriate steps to ensure that communications with persons who are disabled are as effective as communications with others, including the furnishing of appropriate auxiliary aids and services.
The College may from time to time engage in an accessibility audit of its facilities and programs. The College will maintain the self-evaluation and make it available to the public for three (3) years. All allegations concerning disability discrimination or harassment shall be addressed through Policy 3.3.7 – Discrimination and Harassment (employees) or Policy 5.3.4 – Discrimination and Harassment (students).
Adopted: March 11, 2020
Legal Reference: 42 U.C.S. § 12101, P.L. 110-325
I. GENERAL POLICY
The College will retain and destroy records in accordance with this Policy and the approved Record Retention and Disposition Schedule (“the Schedule”) for community colleges adopted by the North Carolina Department of Cultural Resources and the North Carolina Department of Community Colleges.
This Policy deals with general College records. For more specific information regarding personnel and student records and clarification regarding electronic records, see:
A. Policy 3.3.1 – Personnel Files.
B. Policy 5.4.3 – Students Records – FERPA.
C. Policy 7.3 – Electronic Records Retention.
II. NORTH CAROLINA PUBLIC RECORDS ACT
Unless otherwise exempt by law, all records made or received regarding the transaction of public business are public records pursuant to the North Carolina Public Records Act, as defined by the North Carolina Public Records Act, N.C.G.S. § 132-1 et seq. Records may not be deleted or otherwise disposed of except in accordance with the Schedule. The content of the record determines its retention requirement.
III. RECORDS CUSTODIAN
The College’s overall records custodian is the Vice President of Instruction and Student Services and inquiries regarding the College’s records should be directed to this office; however, inquiries regarding student records should first be made to the Dean of Student Services and inquiries regarding personnel records should first be made to the Director of Human Resources. For clarification as to electronic records, see Policy 7.3 – Electronic Records Retention.
VI. LITIGATION HOLD
A litigation hold is a directive not to destroy records which might be relevant to a pending or imminent legal proceeding. The President may establish a committee to oversee and monitor litigation holds; this committee may contain a member of the Information Technology Services Department (“ITS”), the College’s legal counsel and a member of the Administrative Team. In the case of a litigation hold, the committee shall direct employees
and the ITS Department, as necessary, to suspend the normal retention procedure for all related records.
VIII. RECORD DISPOSITION
Records may only be disposed of in accordance with the Schedule. Prior to the disposition of any record or record group after the applicable retention period, the records custodian will create and maintain a destruction log.
Adopted: March 11, 2020
Amended: January 9, 2022
Legal Reference: N.C.G.S. §§ 121-5; 132-1 et seq;
Cross Reference Policy 7.1.3
I. Montgomery Community College asks that public information requests be made using the Public Records Request Form found on the college’s website.
II. The request will then be reviewed to ensure the information requested is available and not restricted from public access. See Policy 3.3.1 Personnel Files and Policy 5.4.3 Student Records – FERPA.
III. There is no charge for examining a public record, but there is a copy charge of $0.10 per page for any copies the College makes for the person/organization requesting the record. In addition, if the information request is for something other than a readily available document, the College will charge for the time it takes a staff person to collect or prepare the information. This charge is based on the full labor cost of the person preparing the record. The College will provide an estimate of the costs for an extraordinary request prior to making the records available for inspection or release and allow the requestor the option of either agreeing to pay the charge or revising the request to narrow its nature or scope.
Updated: 2/21/2023
Personal use of College property, which includes but is not limited to: real property, vehicles, equipment, tools and supplies, is not permitted for personal use and gain. The use of College property off campus is only permitted in the performance of position responsibilities.
Adopted: March 11, 2020
The College Administration ensures that the academic calendar, grading policies, cost of
attendance, refund policies, and other information that directly affects students will be available in
a timely fashion on the College’s website and/or in an official College publication.
Reference: SACSCOC Standard 10.2
Adopted: September 11, 2019
Each committee at Montgomery Community College is responsible for ensuring that its activities are in keeping with the College’s goals and planning objectives. To that end, it is imperative that each committee review these items in the annual Institutional Effectiveness Plan and submit proposals and recommendations, etc. that correspond with the College’s vision and mission to the President’s Administrative Cabinet for approval.
Committee activities will be planned annually and funding for activities will be requested through the College’s annual budget request process. Additionally, each committee is encouraged to investigate grant possibilities for funding of activities.
Committee membership: Appointments will be established on a rotating basis and will be reviewed annually to include a review of minutes and member participation. It is expected that committee members will attend all meetings and in the event a member must be absent, a proxy will be sent in his or her absence. Should there be three or more unexcused absences without a proxy, the chairman of that committee will advise the College President for review.
Threat Assessment & Behavioral Intervention Committee
The purpose of the Threat Assessment and Behavioral Intervention Team (BIT) is to evaluate and address concerns raised regarding student/employee/visitor behavior that may be considered disruptive and/or a possible threat to the safety of others. Additionally, the team will utilize College resources to promote a safe and healthy campus community. The BIT will meet on an ad hoc basis as concerns are brought to the attention of administration or BIT Team members.
CORE Committee
The purpose of the CORE Committee is to guide the development, evolution, and coordination of projects and business processes that rely upon the Colleague system or integrated applications. Develop, review, and implement an operational process calendar to effectively plan and coordinate Colleague software updates and enhancements. To serve as the primary liaison between functional areas and the IT department. Establish, review, and maintain a Colleague software update testing and approval process. Establish, review, and maintain MCC’s Colleague Core data standards. Share information and best practices with their respective service area coworkers and colleagues. Share and review professional development and training opportunities.
Diversity & Cultural Activities Committee
The Diversity & Cultural Activities Committee role is to assess the diversity of the College’s service area and to ensure that the administration, staff, faculty, and student populations recognize and welcome diversity as an integral part of life at Montgomery Community College. The Committee will also coordinate and schedule cultural activities to enhance cultural awareness and opportunities for staff, faculty, students and citizens of Montgomery County.
Emergency Action Committee
The Emergency Action Committee is an internal group of employees with expertise in public safety, facilities, counseling, and administration. They are charged with assessing the safety and security issues on campus. The primary responsibility of this group is to address to potential emergencies before they occur and to respond to campus emergencies before the arrival of public service agencies.
Faculty Senate
The Faculty Senate membership shall consist of all faculty. The Senate is recommended to meet at least monthly and represent the faculty on matters of faculty concern. It may make recommendations to the President’s Administrative Cabinet. It shall also serve as a forum for discussion of any issue affecting the instructional program as well as a means of disseminating information among the faculty. Any member of the President’s Administrative Cabinet will meet with the Faculty Senate upon request.
Financial Aid Committee
The purpose of the Financial Aid Committee is to recommend policies and procedures to the President’s Administrative Cabinet as they relate to financial aid. This committee is charged with:
1. Reviewing current accomplishments in meeting the needs of students
2. Projecting future funding needs
3. Hearing appeals of recipients with grievances
4. Approval and awarding of scholarships
Instructional & Student Services Committee
The purpose of the Instructional & Student Services Committee is to provide an opportunity for faculty and staff members to have input into the programs, procedures and services offered through the Curriculum and Continuing Education divisions at the College. The committee is charged with:
1. Providing direction in assuring quality instruction,
2. Seeking ways to enhance educational programs,
3. Assessing student needs and seeking ways to enhance services to include admissions,
registration, career planning, counseling, financial aid, recruiting, placement, and follow-up,
4. Evaluating procedures such as course delivery (through traditional and non-traditional
delivery modes and scheduling,
5. Reviewing and recommending new courses/programs and program change,
6. Assigning Ad Hoc Committees.
Information Services Committee
The purpose of the Information Services Committee is to provide input for the planning and implementation of initiatives in the areas of distance learning, academic technology and library resources. To achieve the vision and mission of the college, committee members will provide recommendations on policies/procedures and assist in the evaluation and planning of technology in these areas. Specific tasks may include providing input on the peer review process, technology refresh plan, library materials/databases and researching viable instructional technologies.
Marketing Committee
The purpose of the Marketing Committee is to serve in a planning and advisory capacity to the public information officer to identify and recommend possible marketing opportunities and activities based on current research, marketing goals and budget. College marketing will include external as well as internal activities that can be implemented by all employees to positively promote the MCC brand.
Planning Committee
The purpose of the Planning Committee is to facilitate, monitor, review and support institutional research, planning and assessment activities in collaboration with faculty and staff to advance the mission of MCC. Planning Committee’s mission ensures that the College engages in ongoing, systematic and institution-wide evidence-based planning and assessment activities that result in continuous quality improvements and mission and goal accomplishment. All activities of the council are forwarded to the President for review and final approval. All meetings of the council are open to the college community and to the Board of Trustees. To ensure full participation in the process, one-fourth of the full-time membership is replaced with new participants each year; no member shall serve more than four consecutive years. After one year of separation, a member may be reappointed to the council.
President’s Administrative Cabinet
The cabinet is comprised of deans and direct reports to the President and serves as an advisory team to the president and may be called upon to assist in formulating policy and in making personnel decisions. Members serve as a forum for new information and proposals and act as a filtering agent for information and proposals going to the Board of Trustees. Members are charged with keeping the cabinet informed of events happening within their divisions, of their activities such as conferences, committee appointments and community involvement, and of any legislative and system office information that is received. Members are also charged with disseminating information from the cabinet meeting to their respective divisions.
Professional Development Committee
The purpose of the Professional Development Committee is to provide ongoing research, philosophical, procedural and technical support and feedback to ensure and promote a variety of professional development activities for all employees of the College. It is responsible for providing opportunities for growth with the ultimate goal of improvement of the educational process. This committee will make recommendations to the Cabinet for changes in the professional development arena.
Safety Committee
The purpose of the Safety Committee is to identify safety hazards, bring them to the attention of the appropriate administrator and to follow up to see that the hazard is corrected. The team will conduct periodic safety inspections, fire drills, and other safety checks.
Staff Senate
The Staff Senate membership shall consist of all non-teaching staff outside the President’s Administrative Cabinet. The staff senate is recommended to meet monthly and represent the staff on any matters of general concern. Additionally, the staff senate will make suggestions and recommendations to the President’s Administrative Cabinet or to the faculty senate. Any member of the President’s Administrative Cabinet will meet with the staff senate upon request.
Hospitality and Wellness Committee
The Hospitality & Wellness Committee is responsible for planning and carrying out social and wellness functions for employees of the College and making recommendations to the President’s Administrative Cabinet. The committee includes employees from each of the different divisions so that input can be received from throughout the College.
Adopted: March 11, 2020
Montgomery Community College is committed to transparency and cooperation with local, state, and national research and reporting requests. The Office of Institutional Effectiveness and Research assists in the Colleges reporting efforts to ensure institutional accountability to internal and external constituents.
The Office of Institutional Effectiveness and Research will receive, coordinate, and distribute all research and reporting requests received at the College in a reasonable amount of time. Additionally, the Director of Institutional Effectiveness will convene an Institutional Review Board (IRB), as necessary, to make recommendations regarding participation in research projects to the President.
Final determination regarding external research at the college is assigned to the President or his/her designee.
Approved: *****
