Policy 6.3.7 - Purchasing

I. N.C. Community College Purchasing and Equipment Procedures Manual
The Board hereby incorporates the N.C. Community College Purchasing and Equipment
Procedures Manual (“Manual”). The Manual shall control in the event of any
inconsistencies with this Policy or any of the College’s purchasing procedures. The Board
herby authorizes the President to develop an internal purchasing manual consistent with
this policy.

II. Purchasing and Bidding

Purchasing procedures are originated by the North Carolina Division of Purchase and
Contract. Such procedures are sanctioned by N.C.G.S. § 143, Article 3 and § 115D-58.5.

A. State Contract Items – Items on state contract may be ordered directly from the
vendor subject to any restrictions on the contract certification.

B. Non-Contract Items – Non-contract items of less than $10,000 total order may be
placed by the College without the oversight or approval of the Division of Purchase
and Contract Good purchasing practices mandate that competition is to be sought
for all purchases. For small purchases, where the total order is $5,000 or less,
telephone or e-quotes should be obtained to establish competitive prices, unless the
items are purchased off a state contract. A record of those quotes should be attached
to the requisition. For the purchase of more than $5,000 but less than $10,000, a
minimum of three written quotes must be obtained and attached to the purchase
requisition, unless the items are purchased off state contract. If three written quotes
cannot be obtained, users must attach a note explaining the circumstances.

3. Competitive Bid Items – Non-contract items over $10,000 must be sent by
requisition to the Division of Purchase and Contract for competitive bids.

Legal Reference: N.C.G.S. 115D-58.5; 1H SBCC 500.1 – 500.2

Adopted: January 9, 2019


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