CHECKLIST AND PROCEDURES

(List of required documents which must be on file before certification.)

Chapter 30 (GI Bill)

• Copy of MCC Application for Admission
• Transcripts (high school and all other institutions attended since high school)
• Copy of official MCC Letter of Acceptance
• VA Form 22-1990 Application (new) or Form 22-1995 Application (change of program or school). Please see the certifying official for a copy of these forms.
• Certified copy of your DD 214 form (Service member Copy 4 - Discharge paper) Army/American Council on Education Registry Transcript System (AARTS) Transcript or Sailor/Marine American Council on Education Registry Transcript System (SMART) Transcript
• Approved Education Plan/Curriculum Sheet (provide copy to advisor)

Chapter 34/30 (Old GI Bill - VEAP)

• Copy of MCC Application for Admission
• Transcripts (high school and all other institutions attended since high school)
• Copy of official MCC Letter of Acceptance
• VA Form 22-1990 Application (new) or 22-1995 Application (change of program or school). Please see the certifying official for a copy of these forms.
• Form 686C (if you have dependants)
• Certified copy of your DD 214 form (Service member Copy 4 - Discharge paper)
• VA Form 21-674 (if you have dependent children over the age of eighteen (18))

Chapter 35 (Survivors and Dependents)

• Copy of MCC Application for Admission
• Transcripts (high school and all other institutions attended since high school)
• Copy of official MCC Letter of Acceptance
• VA Form 22-5490 Application (new) or 22-5495 Application (change of program or school). Please see the certifying official for a copy of these forms.
• Birth Certificate of dependant filing for claim

Chapter 1606 (Guard and Reserve)

• Copy of MCC Application for Admission
• Transcripts (high school and all other institutions attended since high school)
• Copy of official MCC Letter of Acceptance
• VA Form 22-1990 Application (new) or 22-1995 Application (change of school or program). Please see the certifying official for a copy of these forms.
• Notice of Basic Eligibility (NOBE – Unit Form)
• Certified copy of your DD 214 form (Service Member Copy 4 -Discharge paper) (for active duty time/basic training)

Chapter 1607 Reserve Educational Assistance Program (REAP)

• Copy of MCC Application for Admission
• Transcripts (high school and all other institutions attended since high school)
• Copy of official MCC Letter of Acceptance
• VA Form 22-1990 Application (new) or 22-1995 Application (change of school or program). Please see the certifying official for a copy of these forms.
• Notice of Basic Eligibility (NOBE – Unit Form)
• Certified copy of your DD 214 form (Service member Copy 4 - Discharge paper) [for active dutytime/basic training])

Chapter 31 (Vocational Rehabilitation)

• Copy of MCC Application for Admission
• Transcripts (high school and all other institutions attended since high school)
• Copy of official MCC Letter of Acceptance
• VA Form 28-1905 Authorization and Certification of Entrance or Reentrance Into Rehabilitation and Certification of Status (from your Vocation Rehabilitation Counselor)
• Army/American Council on Education Registry Transcript System (AARTS) Transcript or Sailor/Marine American Council on Education Registry Transcript System (SMART) Transcript
• Certified copy of your DD 214 form (Service Member Copy 4 - Discharge paper)

---

What happens after I apply?

New applicants who are applying for or transferring VA benefits, and continuing students need to make sure to read the Policy and Procedure Sheet (pages 12-14) of the Handbook to ensure that your benefits remain consistent. Please be advised that failure to provide the Veterans Affairs Office with all required forms in a timely manner may result in a delay of benefit payments. The sequence of events that will occur in relation to the use of your GI Bill Benefits is as follows:

a. You will normally receive a letter from VA within two to three (2-3) weeks of submitting your application informing you that they have received your application and are processing it. This is a form letter that is used only to let you know that your application has been received and is being processed.

b. Approximately forty-five to sixty (45-60) days (sometimes longer, depending on the workload at the Regional Processing Office in Atlanta ) after your application has been submitted, you will receive a letter from VA entitled “Certificate of Eligibility.” You will receive two (2) copies of this form. You must bring copy number two (2) to the VA Certifying Official for inclusion in your VA file.

c. When all of your transcripts have been received, your Certifying Official will complete an official evaluation. This can be done only after a copy of your official acceptance has been provided, and all of the required official transcripts have been received.

d. Once your evaluation is complete, all the required paperwork and forms are in your file, you will need to contact your certifying official and provide a copy of your schedule showing that you are a fully enrolled student and are attending classes. This is the action which will allow us to certify your attendance and start your monetary benefits.

What Happens Once You Are Certified:

e. Included in your letter from the VA will be information on verification of attendance. VA requires students to contact them monthly and verify your attendance. A telephone number is provided as well as a web address to verify attendance online. You must contact VA at the end of each month and verify your enrollment/attendance, otherwise your payments will not begin or will be discontinued. Have your VA file number ready when you call. Telephone numbers.

How To Keep Your Benefits Running Smoothly:

f. Read and familiarize yourself with the policies and procedures associated with receiving veteran benefits.

g. You MUST provide our office with a copy of your registration form before we can certify your enrollment you the next semester. You must see the certifying official EACH SEMESTER that you register for classes. You cannot be certified without doing so.

h. All veterans must complete a weekly attendance form and submit to the certifying official. This will insure your benefits are accurate throughout the term in the event you add or drop a class.

i. Keep in mind that the VA will only pay for courses that are required for graduation as defined by your curriculum and as published in the College Catalog. VA will not pay for non-degree or additional courses.

j. The VA will not pay for enrollment in the following:

• course audits,
• independent study,
• repeated courses previously passed,
• credit by examination,
• courses not required in chosen curriculum,
• and courses attempted more than two (2) times.

k. In the event you wish to change anything (schedule, major, course(s), address, etc.) or decide to pursue an additional major or minor, you must provide our office with a letter of approval, indicating such – as soon as possible.

l. In the event that you are unable to meet full-time enrollment requirements during your last semester at MCC, see your VA Certifying Official concerning additional class hours.