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Request for Proposal Legal Services

Request for Proposal for Legal Services For the Period
February 01, 2016 to February 29, 2016

Korrie Ervin
Assistant to the President
Montgomery Community College
1011 Page Street
Troy, NC 27371
Phone: 910­576­6222 ext. 213 This email address is being protected from spambots. You need JavaScript enabled to view it.

Please click here for a pdf version of this RFP.

I. General Information

A. Purpose. This request for proposal (RFP) is to contract for legal services to be provided for Montgomery Community College as a retainer.

B. Who May Respond. Only attorneys who are currently licensed to practice law in North Carolina and maintain an office in Montgomery County, NC, or the primary partner lives in Montgomery County, NC, may respond to the RFP. C. Instructions on Proposal Submission.

1. Closing Submission Date. Proposals must be submitted no later than 5:00 p.m. on Monday, February 29, 2016.
2. Inquiries. Inquiries concerning this RFP should be mailed to: Korrie Ervin
Assistant to the President
Montgomery Community College
1011 Page Street
Troy, NC 27371
Or mailed to: This email address is being protected from spambots. You need JavaScript enabled to view it.
3. Conditions of Proposal. All costs incurred in the preparation of a proposal responding to this RFP will be the responsibility of the Offeror and will not be reimbursed by Montgomery Community College.
4. Instructions to Prospective Contractors. Your proposal should be addressed as follows:
Korrie Ervin
Assistant to the President
Montgomery Community College
1011 Page Street
Troy, NC 27371
It is important that the Offeror's proposal be submitted in a sealed envelope clearly marked in the lower left­hand corner with the following information:
Request for Proposal Date
Sealed Proposal for Legal Services
Failure to do so may result in premature disclosure of your proposal. It is the responsibility of the Offeror to insure that the proposal is received by Montgomery Community College by the date and time specified above. Late proposals will not be considered.
5. Right to Reject. Montgomery Community College reserves the right to reject any and all proposals received in response to this RFP. A contract for the accepted proposal will be drafted based upon the factors described in this RFP.
6. Small and/or Minority­Owned Businesses. Efforts will be made by Montgomery Community College to utilize small businesses, women and/or minority owned businesses. Offeror qualified as a small business firm if it meets the definition of "small business" as established by the Small Business Administration (13 C.F.R§ 121.201).
7. Notification of Award. It is expected that a decision selecting the successful firm will be made within four (4) weeks of the closing date for the receipt of proposals. Upon conclusion of final negotiations with the successful firm, all Offerors submitting proposals in response to this Request for Proposal will be informed, in writing, of the name of the successful consultant. It is expected that the contract shall be a one year fixed price contract with option for renewal.

C. Description of Entity. Montgomery Community College serves Montgomery
County, NC. Montgomery Community College is a non­profit organization. Montgomery Community college has an annual budget of approximately $7 million and is governed by the Board of Trustees, which meets 10 times per year. Montgomery Community College employees 89 people. Administrative offices are located at 1011 Page Street, Troy, NC.
The Mission of Montgomery Community College is to provide quality educational opportunities.

II. SCOPE OF SERVICES. The Offeror shall be readily available to perform the following legal services, as requested by the President and/or Board of Trustees:
1. Review, draft, and negotiate contracts and leases.
2. Advise on corporate and tax­exempt organization legal issues.
3. Advise on individual labor and employment matters.
4. Review personnel, fiscal and other policies, as well as Board By­Laws.
5. Attend Board of Trustees meeting and committee meetings as necessary.
6. Advise on government grant and contract issues.
7. Advise on responses to subpoenas, court orders, and requests for information from third parties.
8. Defend lawsuits, administrative claims or other legal claims.
9. Conduct litigation as necessary.
10. Other legal services as needed.
Although it is preferable for an attorney or firm to submit a proposal covering all of the above areas, Montgomery Community College will consider proposals for subsets of these areas.
Offeror shall be prepared to submit detailed statements for all services billed at an hourly rate. If any, broken down into time increments of no more than a quarter hour. Offeror shall also include summarizes of work performed and time spent on services performed under the flat monthly fee, as discussed below.

III. PROPOSAL CONTENTS. The Offeror, in its proposal, shall, as a minimum, include the following

A. Legal Experience. The Offeror should describe its legal experience, including the names, addresses, contact persons, and telephone numbers of at least three clients, preferably including clients similar to Montgomery Community College. Experience should include the following categories:

1. Experience advising nonprofit organizations
2. Experience advising clients conducting similar programs and government funded services

B. Organization, Size, Structure, and Areas of Practice. If the Offeror is a firm, it should describe its organization, size structure, areas of practice and office location(s). Indicate, if appropriate, if the firm is a small or minority/owned business. Also include copy of Equal Opportunity/Affirmation Action Policy, if the firm has one.

C. Attorney Qualification. The Offeror should have experience in the following areas: non­profit and tax­exempt organizations; real estate, including bond financing; government grants and contracts; labor and employment, and general business operations. The Offeror should describe the qualification of attorneys to be assigned to the representation. Descriptions should include:

1. Professional and education background of each attorney.
2. Overall supervision to be exercised.
3. Prior experience of the individual attorneys with respect to the required experience listed above. Only include resumes of attorneys likely to be assigned to the representation. Education, position in firm, years and types of experience, and continuing professional education will be considered.

D. Price. The Offeror's proposed price should include information on the hourly billing rates of each attorney or other legal staff who is expected to work on this representation and charges for expenses, if any, such as legal research, copies and faxes. Also include a monthly flat fee that would be charged to advise on routine matters that could be handled over the telephone or otherwise without extensive research or other legal work. Montgomery Community College reserves the right to negotiate with the Offeror on the structure of the billing and/or retainer fee.


A. Submission of Proposals. All proposals shall include an original and one copy.

B. Evaluation Procedure and Criteria. Montgomery Community College's President and appropriate staff will review proposals and make recommendation to the Board of Trustees for final approval. The President and/or Board of Trustees may request a meeting with some qualified Offerors prior to final selection. Proposals will be reviewed in accordance with the following criteria:

1. Proposed approach to scope of work.
2. Level of experience of the individual(s) identified to work on this matter.
3. The Offeror's experience with similar clients and legal matters.
4. Response from references.
5. Cost.
6. Interviews, if conducted.

Courses beginning on Monday, August 24th

  • BIO-165-01RH Anatomy & Physiology

  • BIO-165-02RH Anatomy & Physiology

  • CET-111-50R Computer Upgrade/Repair I

  • CIS-110-W1H Introduction to Computers

  • CIS-110-W2H Introduction to Computers

  • CJC-111-W1 Introduction to Criminal Justice

  • CJC-112-W1 Criminology

  • CJC-221-W1 Investigative Principles

  • CJC-225-W1 Crisis Intervention

  • CJC-231-W1 Constitutional Law

  • CTI-110-W1 Web, Pgm & Db Foundation

  • CTI-120-01R Network and Sec Foundation

  • EDU-119-W1 Introduction to Early Child Education

  • EDU-144-W1 Child Development I

  • ENG-111-W1H Writing & Inquiry

  • ENG-111-W2H Writing & Inquiry

  • HSE-110-W1 Introduction to Human Services

  • HSE-125-W1 Counseling

  • HSE-220-W1 Case Management

  • HSE-225-W1 Crisis Intervention

  • PSY-150-W1H General Psychology

  • PSY-150-W2H General Psychology

  • SAB-110-W1 Substance Abuse Overview

  • SAB-137-W1 Co-Dependency

Accreditation and Approval of the Institution

Montgomery Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees, diplomas and certificates. Contact the SACSCOC at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call (404) 679-4500 for questions about the accreditation of Montgomery Community College. Inquiries regarding Montgomery Community College's programs and services should be directed to the College and not to the SACSCOC.

Montgomery Community College is also recognized and/or approved by the following agencies.

  • North  Carolina State Board of Community Colleges
  • North Carolina Community College System
  • North Carolina Department of Public Instruction
  • Division of Vocational Rehabilitation
  • North Carolina State Board of Nursing
  • Dental Assisting National Board
  • Council for Standards in Human Service Education
  • Commission on Accreditation of Allied Health Education Programs

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