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Veterans Benefits

Certifying VA Educational Benefits

In order for your VA Education Benefits to be certified, the following requirements must be met:

  1. Active servicemembers must consult with their Education Services Officer prior to submitting an application for VA benefits to Montgomery Community College.

  2. Veterans, active servicemembers, Guard and Reserve, and survivors and dependents must complete an application for VA educational benefits at https://vabenefits.vba.va.gov (Please note that this URL is correct but may not work in all browsers.) Please supply copies of all applicable documentation to Montgomery Community College.
  3. Veterans, Guard, and Reserve must supply a copy of their DD 214, Certificate of Release or Discharge from Active Duty to Montgomery Community College.

  4. Veterans, active servicemembers, Guard and Reserve, and survivors and dependents must apply for admission and submit a copy of your acceptance letter from Montgomery Community College to the VA Certifying Official.

  5. Veterans, active servicemembers, Guard and Reserve, and survivors and dependents must request official transcripts (high school or equivalent, college, College Level Examination Program, or Defense Activity for Non-Traditional Education Support test results) to be sent directly to Montgomery Community College Admissions Office from all other educational institutions attended. Within two-to-three weeks after you apply for or transfer VA benefits, you will normally receive a letter from VA informing you that they have received your application and are processing it.

  6. Approximately 45 – 60 days (sometimes longer, depending on the workload at the Regional Processing Office in Atlanta ) after your application has been submitted, you will receive two copies of a letter from the VA entitled "Certificate of Eligibility." Copy Number 2 is for the VA Certifying Official at Montgomery Community College for inclusion in your VA file.

  7. Upon receipt of your official letter of acceptance from Montgomery Community College, submit a copy to the This email address is being protected from spambots. You need JavaScript enabled to view it. at Montgomery Community College and consult with him/her prior to registration to ensure transcripts and other necessary paperwork has been entered into your file. The VA Certifying Official will aid you in ensuring your courses match your degree program. It is ultimately your responsibility to follow the approved courses listed for your degree program. Certification cannot take place until after you are successfully enrolled in classes.

  8. Veterans, active servicemembers, Guard and Reserve, and survivors and dependents may also apply for additional financial aid through FAFSA (Free Application for Federal Student Aid). Click here to get started.

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Numbers to Know

1-800-442-4551

VA Regional Processing Office, Atlanta

General Inquiries and Information
Address change
Request to establish benefits

1-877-823-2378

Veterans Administration

VA Monthly verification of attendance

1-877-838-2778

VA Direct Deposit Center for Education

Start, stop or change direct deposit information

1-336-631-5200

Chapter 31 - Vocational Rehabilitation Students ONLY

(Winston Salem )
Vocational Rehabilitation Specialist

1-866-297-4427

AARTS

(Army/American Council on Education Registry Transcript System)
Information on how to receive personal or official transcripts

1-877-253-7122

SMART

(Sailor/Marine/ACE Registry Transcript System)
Information on how to receive personal or official transcripts

1-202-939-9470

ACE

(American Council on Education) Military Programs
Credit recommendations or ACE Guide Questions

Keeping Your Benefits Running Smoothly

  1. Only courses required to complete the appropriate curriculum or remaining elective courses in the individual's curriculum as published in the Montgomery Community College catalog may be counted in qualifying for VA benefits. The VA will not pay for non-degree or additional courses.

    • The Montgomery Community College course curriculum for your degree is the official list of courses covered under VA educational benefits. Any courses taken outside of the stated curriculum may be your financial responsibility.

    • Second or subsequent changes to include an additional school requires documentation of approval by the head of your degree program to be provided to the VA Certifying Official. A request for approval for such will then be submitted to the North Carolina State Approving Agency (NCSAA.) Approval must be made before your certification can be processed.

    • The VA will not pay for courses previously passed with a grade of "D" or higher; courses for which transfer credit has been granted; courses passed by a proficiency exam or credit received for military schools.

    • The VA will not pay for enrollment in the following: course audits, independent study, repeated courses previously passed, credit by examination, courses not required in chosen curriculum, and courses attempted more than two times.

    • A full-time undergraduate student will be eligible to receive full VA benefits (12 credit hours or six credit hours minimum each term under compressed terms.) For a student who enrolls for less than full-time, the amount he/she can receive in benefits will be prorated.

    • In the event that you are unable to meet full-time enrollment requirements during your last semester at Montgomery Community College, see your VA Certifying Official concerning additional class hours.

  2. A record of approval of any changes must be provided to your VA Certifying Official at Montgomery Community College for inclusion in your file. It is the responsibility of the student to advise the VA Certifying Official of any change in status such as dropping/adding courses, course substitutions, or withdrawal from the school after a semester or term has begun.

  3. It is ultimately the student's responsibility to report any changes and to enroll in classes that meet the degree requirement. Failure to comply with these requirements and proper procedures could result in an overpayment situation, a lapse in payment, or a reduction in benefits. Any extraneous benefits being received by the student will be terminated and/or recouped as quickly as possible; the government aggressively pursues repayment of any overpayments.

  4. In the event you drop or add a course, please provide a copy of the required paperwork to your VA Certifying Official.

  5. In the event of an address change, please notify the VA Certifying Official and the Department of Veterans Affairs.

  6. Montgomery Community College certifies students using the beginning and ending dates of the terms stated on the approved academic calendar. Internships or externships are reported as irregular calendar dates and approval must be received by the North Carolina State Approving Agency prior to certification.

  7. Students will automatically be paid for breaks between terms of less than 30 days. If you do not want to be paid for these breaks, please notify the VA.

  8. Students taking classes at another institution with the purpose of transferring required credit back to Montgomery Community College must provide a visiting student letter to the visiting school and to the VA Certifying Official at Montgomery Community College. You may be certified as a visiting student at the other institution provided all requirements are met.

  9. Students whose grade point average (GPA) falls below a 2.0 may be placed on probation. Failure to achieve a GPA of 2.0 while on probation could result in suspension of VA educational benefits for unsatisfactory progress.

  10. Students are under obligation to both Montgomery Community College and VA regulations, bearing in mind that VA regulations may differ from Montgomery Community College regulations.

  11. Students receiving VA benefits are subject to all rules and regulations stated in the Montgomery Community College catalog.

Subcategories

  • Checklist for Certifying Benefits

    Thank you for choosing Montgomery Community College for your educational endeavors. The following procedures are intended to ensure a smooth and uninterrupted certification and continuation of benefits while you are here. Our staff is ready to help you during any step in the process so please do not hesitate to contact us if you need assistance.

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