Institutional Development

NCCCS Annual Reportiong Plan 2007-2008

Due Date	Title of Report		Frequency	Required By	Uses of Info	Submitted By
7/20/07	Customized Industrial Training		Annually	Joint Legislative Education Oversight Committee GS115D5(i)	Annual Report to the State Board	Continuing Education
7/20/07	New and Expanding Industry Training Program Expenditure Report		Annually	Joint Legislative Education Oversight Committee GS115D5(i)	Annual Report to the State Board	Continuing Education
7/27/07	Small Business Center (SBC) Annual Progress Report		Annually	General Assembly	Report to the State Board	Continuing Education
8/1/07	Capital Improvement Data (DCC 3-5)		Annually	General Assembly GS115D-31	Determine capital improvement non-state overmatch funds	Administrative Services
8/1/06	Fixed Assets Reconciliation		Annually	State Auditor	Ensure fixed assets reports are balanced	Administrative Services
8/1/07	Program Report—Internal Equipment Audit (DCC 4-13) - Annual Inventory Audit		Annually	State Auditor	Account for equipment expenditures	Administrative Services
8/1/07	Program Report—Internal Equipment Audit (DCC 4-13) - Deletions Report		Annually	State Auditor	Account for equipment expenditures	Administrative Services
8/1/07	Program Report—Internal Equipment Audit (DCC 4-13) - Fund Source Report		Annually	State Auditor	Account for equipment expenditures	Administrative Services
8/1/07	Purchasing Flexibility Report		Semi-annually	General Assembly GS115D-58.14	Data will be used by P&C for future changes to purchasing system.	Administrative Services
8/6/07	North Carolina Community College Loan Program		Annually	SBCC	Prepare annual funding report for the State Board	Financial Aid
8/6/07	Targeted Assistance Program		Annually	SBCC	Prepare annual report for the State Board	Financial Aid
8/14/07	Literacy Education Information System Report		Annually	US Dept of Education	Literacy statistical analyses, Federal Literacy Education Report	Basic Skills
8/15/07	Quarterly Certification Request (DCC 2-40)	Quarterly		Office of State Budget & Management (OSBM)	Predicts cash needs	Administrative Services
8/16/07	Focused Industrial Training (FIT) Annual Evaluation and Summary of Activities	Annually		SBCC	Prepare annual report for the State Board	Continuing Education
8/28/07	Multi-Campus/Off-Campus Expenditure by Location	Annually		General Assembly Speical Provision - SL2004-124	Report expenditures to Ed. Approp. Subcommittee, OSBM, Fiscal Research	Administrative Services
9/4/07	Cont. Ed. Institution Class Report—Summer (DCC 7-3E)	Semester		23NCAC	FTE computations, statistical analysis	Continuing Education
9/4/07	Curriculum Institution Class Report—Summer (DCC 7-3C)	Semester		23NCAC	FTE computations, statistical analysis	Student Services
9/6/07	Basic Skills in the Workplace	Annually		NCCCS Academic & Student Services Division	Share data with colleges on workplace programs	Student Services
9/6/07	Cont. Ed. Registration Report—Summer (DCC 7-2)	Semester		NCCCS Administration Div.	Statistical reporting and analysis	Continuing Education
9/8/07	College Budget Summary of Revenues & Expenses	Annually		General Assembly GS 115D-54	Approved by SBCC	Administrative Services
9/17/07	Curriculum Registration, Completion & Fin. Aid Report—Summer (DCC 7-1)	Semester		23NCAC	Statistical reporting and analysis	Student Services, Financial Aid
9/18/07	Tuition & Fee Remission Report—Summer	Semester		NCCCS Finance Division	Used to monitor remissions in system	Administrative Services
10/1/07	NCHED Tuition, Fees, & Charges (NCHED A3)	Annually		UNC GA & General Assembly	Annual NC Higher Education Stat. Abstract	Administrative Services
10/10/07	Estimated FTE and Headcount—Fall (DCC 2-41)	Semester		NCCCS Finance Division	Computer estimates of FTE for budget projections	Student Services
10/10/07	IPEDS Fall Survey Collection	Annually		US Dept of Education	National Survey	Instruction
10/31/07	Longevity Eligibility Determination	Annually		Office of State Personnel	Generates special allotments	Administrative Services
11/1/07	Developmental Student Report - Percent Passing	Annually		General Assembly	Needed to respond to legislative mandate	Student Services
11/1/07	Developmental Student Report - Subsequent Courses	Annually		General Assembly	Needed to respond to legislative mandate	Student Services
11/1/07	NCHED New Undergraduate Transfer Students (NCHED A1.2)	Annually		US Dept of Education	Annual NC Higher Education Statistical Abstract	UNC-GA
11/6/07	Literacy Education Information System Report - Summer	Semester		US Dept of Education	Literacy statistical analyses, Federal Literacy Education Report	Basic Skills
11/15/07	NCHED Student Financial Aid Summary (For the twelvemonth period ending June 30, 06 )	Annually		US Dept of Education	Annual NC Higher Education Statistical Abstract	UNC-GA
11/15/07	NCHED Supplement 3, Type of Instruction	Annually		US Dept of Education	Annual NC Higher Education Statistical Abstract	UNC-GA
11/17/07	Budget Resolution	Annually		US Dept of Education	Annual NC Higher Education Statistical Abstract	UNC-GA
11/20/07	Institutional Staff Information Report (DCC 7-8)	Annually		General Assembly , US Dept. of Education & Southern Regional Education Board (SREB)	Annual salary studies, IPEDS Survey, staffing analyses, SREB	Administrative Services
11/21/07	Quarterly Certification Request (DCC 2-40)	Quarterly		OSBM	Predicts cash needs	Administrative Services
12/18/07	Annual Report of Optional Fees	Annually		23NCAC	Used to monitor fees approved by Boards of Trustees	Administrative Services
1/10/08	NCHED Library Survey	Biennial		US Dept of Education	Annual NC Higher Education Statistical Abstract	Learning Resources
1/16/08	IPEDS Winter Survey Collection	Annually		US Dept of Education	National Survey	Instruction
1/22/08	Building Inventory (5 HEFC)	Annually		Higher Education Facilities Commission (HEFC)	Annual Facilities Inventory Report	UNC-GA
1/22/08	Cont. Ed. Institution Class Report—Fall (DCC 7-3E)	Semester		23NCAC	FTE computations, statistical analysis	Continuing Education
1/22/08	Curriculum Institution Class Report—Fall (DCC 7-3C)	Semester		23NCAC	FTE computations, statistical analysis	Student Services
1/22/08	Room Inventory Update (5 HEFC)	Annually		HEFC	Annual Facilities Inventory Report	UNC-GA
1/23/08	Cont. Ed. Registration Report—Fall (DCC 7-2)	Semester		NCCCS Administration Div.	Statistical reporting and analysis	Continuing Education
2/1/08	Purchasing Flexibility Report	Semi-annually		General Assembly GS115D-58.14	Data will be used by P&C for future changes to purchasing system	Administrative Services
2/7/08	Curriculum Registration, Completion & Financial Aid Report—Fall (DCC 7-1)	Semester		NCCCS Administration Div.	Statistical reporting and analysis	Student Services, Financial Aid
2/8/08	Employer Satisfaction Survey Results	Annually		General Assembly	Needed to respond to legislative mandate	Institutional Development
2/8/08	Performance Measures - Completer/Non-Completer Survey Data	Annually		General Assembly	Needed to respond to legislative mandate	Institutional Development
2/16/08	Tuition & Fee Remission Report—Fall	Semester		NCCCS Finance Division	Used to monitor remissions in system	Administrative Services
2/18/08	Instructional Space Utilization (5 HEFC)	Annually		HEFC	Annual Facilities Utilization Report	UNC-GA
3/1/08	Quarterly Certification Request (DCC 2-40)	Quarterly		OSBM	Predicts cash needs	Administrative Services
3/5/08	On-Campus/Out-of-County Enrollment Report	Annually		General Assembly GS115D-31.2	Determine colleges eligible for state support of campus facilities	Student Services
3/14/08	Estimated FTE and Headcount—Spring (DCC 2-41)	Semester		NCCCS Finance Division	Computer estimates of FTE for budget projections	Student Services
3/25/08	Literacy Education Information System Report-Su & F	Semester		US Dept of Education	Literacy statistical analyses, Federal Literacy Education Report	Basic Skills
4/9/08	IPEDS Spring Survey Collection	Annually		US Dept of Education	National Survey	Instruction
4/17/08	Basic Skills Program Plan and Application	Annually		US Dept of Education	Monitor programs and determine funding	Basic Skills
6/2/08	Tier A Annual Report	Annually		General Assembly	Evaluate the diversity and accountability of professional development funds	Instruction
6/3/08	Diplomas Awarded, AHS	Annually		NCCCS Finance Division	Determine funding	Continuing Education
6/3/08	Quarterly Certification Request (DCC 2-40)	Quarterly		OSBM	Predicts cash needs	Administrative Services
6/5/08	Cont. Ed. Institution Class Report—Spring (DCC 7-3E)	Semester		23NCAC	FTE computations, statistical analysis	Continuing Education
6/5/08	Curriculum Institution Class Report—Spring (DCC 7-3C)	Semester		23NCAC	FTE computations, statistical analysis	Student Services
6/9/08	Cont. Ed. Registration Report—Spring (DCC 7-2)	Semester		NCCCS Administration Div.	Statistical reporting and analysis	Continuing Education
6/14/08	Tuition & Fee Remission Report—Spring	Semester		NCCCS Finance Division	Used to monitor remissions in system	Administrative Services
6/19/08	Curriculum Registration, Completion & Fin. Aid Report—Spring (DCC 7-1)	Semester		NCCCS Administration Div.	Statistical reporting and analysis	Student Services