Division Goal: Secure funding to support the budgetary needs of the college for current programming and future growth.

Objective: The rate of grant funding success in the fiscal year 2008-2009 will meet or exceed the previous year’s success rate.

Action Plan:

1. Identify funding sources and share information with appropriate faculty and staff; collaborate with faculty and staff as requested to write grants, particularly in the area of allied health programming
2. Continue to seek funding for facility expansion through federal grants or private and corporate funding in collaboration with the MCC Foundation
3. Collaborate with Montgomery County Schools to write Early College/High School initiative grant

Assessment Strategy: The grants spreadsheet maintained by the Dean will be used to measure success rate at the end of the fiscal year.

Assessment Outcomes:

1. Wrote and/or collaborated on 13 grants during the fiscal year. Six grants were successful, netting the college a total of $146,956. The success of one grant proposal is yet to be determined. Three of the proposals related to allied health and netted 108700 for that purpose or approx. 74% of monies received. The number of successful grants was equal to the previous year’s success rate.
2. Funding for facility needs was less successful. Most grantors require a match of funds. The downturn in the economy negatively impacted the levels of state and local funding available as well as the health of the MCC Foundation funds.
3. Montgomery County Schools are not willing at this juncture to entertain the concept of an Early College initiative.

Use of Results: Will continue to seek grant funding for all areas of need within the college.

Division Goal: Conduct planning, research and institutional effectiveness activities to promote the improvement of programs and services.

Objectives:

1. Dean will complete and submit in a timely manner the (required) SACS Fifth-Year Interim report
2. Dean will develop a documented method for tracking substantive change
3. Dean will provide statistical information and research as needed to support programming needs

Action Plan:

1. Gather data and documentation for Interim report; review examples of successful reports; compile and submit report
2. Document the sources of information and the communication process used to track substantive change
3. Conduct surveys (interest and employability), collect statistics and provide research results in support of programming needs

Assessment Strategy:

1. SACS letter indicating acceptance/approval of the report
2. Document approved by Cabinet and on file in the Dean’s and President’s offices.
3. Completed feasibility studies and approval of new programming; program reviews completed

Assessment Outcomes:

1. The SACS Fifth-Year Interim report is nearing completion and should be ready for submission well before the September due date. There are no particular areas of concern regarding the approval of the report; approval of the report with perhaps only minor adjustments is anticipated.
2. The office of Institutional Development has developed a data collection method for tracking substantive change. Data has been and continues to be collected. A document that outlines the procedure still needs to be developed.
3. Data collection and research was conducted throughout the year in a timely manner to support programming needs and provide reports to the community college system office.

Use of Results:

1. The SACS Fifth-Year Interim Report will be completed and submitted on or before the due date. Supplementary materials will be provided as requested by the Commission on Colleges.
2. The Dean will develop a document which outlines the procedure used by this office for tracking substantive changes at the college.
3. This office will continue to provide pertinent data and research in support of programming needs of the college and as requested by the community college system office.

Division Goal: Ensure that internal procedures support efficient service to the college and external entities.

Objectives:

1. Staffing levels will adequately support ID and PIO processes
2. Software necessary for efficient function of the division will remain current with business standards
3. The MCC website will bridge to Webadvisor components as they are implemented by other divisions of the college

Action Plan:

1. Seek a qualified work-study student to assist with institutional development and PIO tasks as appropriate.
2. Review software programs and purchase updates and new versions where needed.
3. Continue to develop web site in concert with implementation of CIS Webadvisor pages

Assessment Strategy:

1. Work-study student’s timesheet
2. Software requisitions
3. Updated and possibly new web pages linked to Webadvisor material

Assessment Outcomes:

1. A work-study student was hired during the fall semester to assist with ID and PIO processes. Despite cramped physical space, the additional assistance was helpful. This student subsequently transferred to another campus. A qualified and reliable work-study student was not available during the spring semester.
2. Both the PIO and ID offices were able, through planning and collaboration with the ET department and the CIS program, to purchase the latest design development software for web and print design purposes. This fortunately occurred before the current economic downturn, so both offices are well-prepared to continue operations for several years.
3. WebAdvisor is not yet ready to be implemented. No collaboration was necessary this year.

Use of Results: Will continue to seek qualified work-study students to assist with ID and PIO tasking. Will continue to stay abreast of WebAdvisor implementation planning and collaborate as necessary to link the college website.

Division Goal: Ensure that division personnel are provided with professional development opportunities which are sufficient for the effective and efficient delivery of division services.

Objectives:

1. Division personnel will attend all state-level professional organization conferences appropriate to their duties each year
2. Division personnel will attend a national conference appropriate to their duties every third year

Action Plan:

1. PIO will attend PRIMA and other regional professional development as appropriate
2. Dean will contact SACS representative regarding inclusion as part of a SACS visiting team within the year
3. Dean will attend: NC CORD, CC PRO (next national conference scheduled 2009-10)

Assessment Strategy: For each professional development event attended, personnel will document at least one example of new initiatives, approaches, strategies learned and how that knowledge has been incorporated into division operations.

Assessment Outcomes:

1. The economic downturn and its subsequent impact on state budgets resulted in a freeze of all state travel early in the year. Nevertheless, the PIO has participated in a number of PRIMA/PIO – based phone conferences and webinars. A NCCCS PIO blog has been established to assist with communication: http://ncpiocreatingsuccess.wordpress.com/
2. The Dean has been listed with the COC as available for inclusion as part of a SACS visiting team, but has not received a request to participate as of this date.
3. Due to the travel freeze, the Dean did not attend a NC CORD conference; the planned conference was cancelled due to the freeze. Using personal funds, the Dean did attend a one-day CC PRO conference at Davidson CC. Three sites across the state were connected via video for the conference.

Use of Results: Will continue to take advantage of professional development opportunities available either on campus or through the use of technology. In addition, the Dean may participate in a limited number of professional activities located in the region using personal funds and/or the state car.

College Goal: Maintain overall fiscal stability.

Division Goal: Secure funding to support the budgetary needs of the college for current programming and future growth.

Objective: The rate of grant funding success in the fiscal year 2009-2010 will meet or exceed the previous year’s success rate.

Action Plan:

• Identify funding sources and share information with appropriate faculty and staff; collaborate with faculty and staff as requested to write grants, particularly in programming areas heavily impacted by funding cuts or in areas that offer alternative methods of delivery, such as online learning.**
• Continue to seek funding for facility expansion through federal grants or private and corporate funding in collaboration with the MCC Foundation**
• Collaborate with Montgomery County Schools to write Early College/High School initiative grant**

Person(s) Responsible: Dean of Institutional Development, various faculty and staff, Montgomery County School personnel, MCC Foundation Executive Director

Anticipated Date for Achieving Objective: May 2010

Assessment Strategy: The grants spreadsheet maintained by the Dean will be used to measure success rate at the end of the fiscal year.

Budget Needs: N/A

Assessment Outcomes: Will be completed in May 2010

Use of Results: Will be completed in May 2010

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Conduct planning, research and institutional effectiveness activities to promote the improvement of programs and services.

Objectives:

• Dean will complete and submit in a timely manner the (required) SACS Fifth-Year Interim report as wells as any supplementary information requested by the Commission on Colleges.
• Dean will document the method developed for tracking substantive change

Action Plan:

• Gather data and documentation for Interim report; review examples of successful reports; compile and submit report
• Document the sources of information and the communication process used to track substantive change

Person(s) Responsible: Dean of Institutional Development

Anticipated Date for Achieving Objective: May 2010

Assessment Strategy:

• SACS letter indicating acceptance/approval of the report
• Document approved by Cabinet and on file in the Dean’s and President’s offices.

Budget Needs: The submission of an interim report does not appear to require a fee.

Assessment Outcomes: Will be completed in May 2010

Use of Results: Will be completed in May 2010

College Goal:Utilize technology to provide information services that support quality, personalized instruction.

Division Goal: Ensure that internal procedures support efficient service to the college and external entities.

Objectives:

• The Division of Institutional Development will implement the use of social media to serve as a communication tool and facilitate community-building among students and employees.

Action Plan:

• Research the use of and implement a college facebook account
• Research the use of and implement a college Twitter account to be linked to the college website
• Develop a college social media code-of-conduct for employees

Person(s) Responsible: Dean of Institutional Development, PIO, Cabinet members

Anticipated Date for Achieving Objective: May 2010

Assessment Strategy:

• facebook: the number of “friends” and general response rate will be documented
• Twitter: the number of “followers” and general response rate will be documented
• Social media code-of-conduct will be developed and used to guide employees social media interactions

Budget Needs: N/A

Assessment Outcomes: Will be completed in May 2010

Use of Results: Will be completed in May 2010

College Goal: Provide an environment that supports employing and retaining a quality faculty and staff and promotes enhanced student learning, achievement, and development in a global society.

Division Goal: Ensure that division personnel are provided with professional development opportunities which are sufficient for the effective and efficient delivery of division services.

Objectives:

• Division personnel will attend all state-level professional organization conferences appropriate to their duties each year
• Division personnel will attend a national conference appropriate to their duties every third year

Action Plan:

• PIO will attend PRIMA and other regional professional development as appropriate
• Dean will contact SACS representative regarding inclusion as part of a SACS visiting team within the year
• Dean will attend: NC CORD, CC PRO (next national conference scheduled 2009-10)

Person(s) Responsible: Dean of Institutional Development, PIO

Anticipated Date for Achieving Objective: May 2010

Assessment Strategy: For each professional development event attended, personnel will document at least one example of new initiatives, approaches, strategies learned and how that knowledge has been incorporated into division operations.

Budget Needs: Because the state budget precludes most travel for the ensuing year, both the Dean and PIO will forego physical attendance at most professional development events. Nevertheless, the goals and objectives are no less valid for lack of funding. Both the Dean and PIO will, however, seek appropriate alternative professional development opportunities that may arise via the use of technology or other means.

Assessment Outcomes: Will be completed in May 2010

Use of Results: Will be completed in May 2010