Division Goal: Secure funding to support the budgetary needs of the college for current programming and future growth.

Objective: The rate of grant funding success in the fiscal year 2007-2008 will meet or exceed the previous year’s success rate.

Action Plan:

1. Identify funding sources and share information with appropriate faculty and staff; collaborate with faculty and staff as requested to write grants
2. Continue to seek funding for facility expansion through federal grants or private and corporate funding in collaboration with the MCC Foundation
3. Collaborate with Montgomery County Schools to write Early College/High School initiative grant

Assessment Strategy: The grants spreadsheet maintained by the Dean will be used to measure success rate at the end of the fiscal year.

Assessment Outcomes: The rate of grant funding success in the fiscal year 2007-2008 exceeded the previous year’s success rate. Successful grant proposals generated $390,632 this fiscal year as compared to $277,518 the previous year. Additionally, eight of the twelve proposals were funded (the result of three proposals is still pending) as compared to only six funded of thirteen proposals written the previous year. Although it’s difficult to pinpoint the exact reason for improved success, it may be partly due to increased “vetting” of grant opportunities to ensure each is a good fit and worth the investment. Several of the funded grants were re-applications, so persistence may also be a factor. Montgomery County Schools did not wish to pursue the Early College initiative at this time.

Use of Results: Will continue to carefully “vet” grant opportunities and reapply in cases where the project is well developed and can demonstrate a strong success rate. Continue to express interest in and willingness to collaborate with the Montgomery County School system on development of an Early College.

Division Goal: Conduct planning, research and institutional effectiveness activities to promote the improvement of programs and services.

Objectives:

1. Division of ID will provide at least one institutional effectiveness/planning & research professional development workshop for faculty and/or staff
2. Dean will read and review SACS materials for 30 minutes or more each week (including QEPs from other institutions)

Action Plan:

1. Plan and implement in-house professional development for leadership
2. Plan and implement in-house professional development workshop on common community college statistics and reports
3. Provide research and statistical data needed to assist with program development
4. Read and review SACS materials weekly

Assessment Strategy:

1. Workshop presentation materials and list of attendees will verify achievement of objective
2. List of SACS materials reviewed

Assessment Outcomes: Input was provided to both the president and the vice president of instruction on the development of an in-house leadership development program. The plan is nearly ready to be implemented. Research and statistical data was provided as part of the annual program review as well as for several feasibility studies (welding and cybercrime).

Although SACS material was not reviewed weekly, a substantive change prospectus was completed as well as follow-up reports. Several QEPs from other institutions have been reviewed. Additionally, the Dean of Institutional Development attended a SACS roundtable discussion in Durham and a substantive change workshop at Duke University. Mike Johnson, MCC’s SACS representative also spoke at CCPRO.

Use of Results: Research and statistical information will continue to be provided for program development. A documented substantive change process needs to be developed; investigation of QEP possibilities needs to continue.

Division Goal: Ensure that internal procedures support efficient service to the college and external entities.

Objectives:

1. All 640+ web pages will be reviewed and updated during the 2007-2008 academic year
2. Division mailing processes will be automated; process time will be decreased by at least 50%

Action Plan:

1. Continue to develop web site in concert with implementation of CIS web pages
2. Explore possible redesign of website to incorporate a stronger marketing presence
3. Explore the use of streaming video on the web site as a marketing tool
4. Add faculty and staff pictures as needed
5. Create secure web forms to streamline both internal and external submission of information and data
6. Purchase printer with envelope feeder to improve mailing process
7. Explore the possibility of campus-wide use of USPS business reply mail

Assessment Strategy:

1. File modification dates as well as date of update indicated on each page
2. Time spent on task(s) as indicated by dean’s GroupWise schedule/task list

Assessment Outcomes: All web pages were updated over the course of the year and a redesign of the home page and additional information pages will be completed by the start of the new academic year. Faculty and staff pictures have been added to the directory and several web forms have been implemented. Video was determined to be prohibitively expensive or time intensive at this point in time. The Dean attended a Webadvisor (CIS) workshop to learn how this implementation will interface with the current website. A new printer with envelope feeder was purchased which expedited the mailing process significantly.

Use of Results: Will continue to update and revise web pages to provide an effective marketing tool as well as current information.

Division Goal: Ensure that division personnel are provided with professional development opportunities which are sufficient for the effective and efficient delivery of division services.

Objectives:

1. Division personnel will attend all state-level professional organization conferences appropriate to their duties each year
2. Division personnel will attend a national conference appropriate to their duties every third year

Action Plan:

1. PIO will attend: PRIMA and one national conference to be determined
2. Dean will attend: NC CORD, PRIMA, CC PRO (next national conference scheduled 2009-10)
3. ID personnel will attend a division retreat
1. Cross train on graphics/web design software
2. Develop digital marketing plans

Assessment Strategy: For each conference attended, personnel will document at least one example of new initiatives, approaches, strategies learned and how that knowledge has been incorporated into division operations.

Assessment Outcomes: The PIO and the Dean both attended PRIMA. The Dean also attended NC CORD and CC PRO. The PIO chose not to attend a national conference, but instead opted for marketing training at the SAS Institute and a day-long photography workshop in Greensboro. The Dean attended the AIR conference in Kansas City in June 2007. An in-house retreat was held June 15, 2007. Cross-training took place during the morning resulting in a basic proficiency at colleague’s tasks. The afternoon was dedicated to planning.

Marketing strategies and photography techniques learned have been integrated into this year’s marketing and publicity efforts. Professional development for the Dean has resulted in improved workflows when collecting statistics and has provided several new resources for research.

Use of Results: Professional development for both the PIO and the Dean is imperative to remain current in these areas. This goal will be continued.

College Goal: Maintain overall fiscal stability.

Division Goal: Secure funding to support the budgetary needs of the college for current programming and future growth.

Objective: The rate of grant funding success in the fiscal year 2008-2009 will meet or exceed the previous year’s success rate.

Action Plan:

1. Identify funding sources and share information with appropriate faculty and staff; collaborate with faculty and staff as requested to write grants, particularly in the area of allied health programming
2. Continue to seek funding for facility expansion through federal grants or private and corporate funding in collaboration with the MCC Foundation
3. Collaborate with Montgomery County Schools to write Early College/High School initiative grant

Person(s) Responsible: Dean of Institutional Development, various faculty and staff, Montgomery County School personnel, MCC Foundation Executive Director

Anticipated Date for Achieving Objective: May 2009

Assessment Strategy: The grants spreadsheet maintained by the Dean will be used to measure success rate at the end of the fiscal year.

Budget Needs: N/A

Assessment Outcomes: Will be completed in May 2009

Use of Results: Will be completed in May 2009

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Conduct planning, research and institutional effectiveness activities to promote the improvement of programs and services.

Objectives:

1. Dean will complete and submit in a timely manner the (required) SACS Fifth-Year Interim report
2. Dean will develop a documented method for tracking substantive change
3. Dean will provide statistical information and research as needed to support programming needs

Action Plan:

1. Gather data and documentation for Interim report; review examples of successful reports; compile and submit report
2. Document the sources of information and the communication process used to track substantive change
3. Conduct surveys (interest and employability), collect statistics and provide research results in support of programming needs

Person(s) Responsible: Dean of Institutional Development, VP of Instruction

Anticipated Date for Achieving Objective: May 2009

Assessment Strategy:

1. SACS letter indicating acceptance/approval of the report
2. Document approved by Cabinet and on file in the Dean’s and President’s offices.
3. Completed feasibility studies and approval of new programming; program reviews completed

Budget Needs: Survey/mailing costs within normal ID budget; the submission of an interim report does not appear to require a fee.

Assessment Outcomes: Will be completed in May 2009

Use of Results: Will be completed in May 2009

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Ensure that internal procedures support efficient service to the college and external entities.

Objectives:

1. Staffing levels will adequately support ID and PIO processes
2. Software necessary for efficient function of the division will remain current with business standards
3. The MCC website will bridge to Webadvisor components as they are implemented by other divisions of the college

Action Plan:

1. Seek a qualified work-study student to assist with institutional development and PIO tasks as appropriate.
2. Review software programs and purchase updates and new versions where needed.
3. Continue to develop web site in concert with implementation of CIS Webadvisor pages

Person(s) Responsible: Dean of Institutional Development, ET staff, VP of Administrative Services, Financial Aid staff

Anticipated Date for Achieving Objective: May 2009

Assessment Strategy:

1. Work-study student’s timesheet
2. Software requisitions
3. Updated and possibly new web pages linked to Webadvisor material

Budget Needs: $

Assessment Outcomes: Will be completed in May 2009

Use of Results: Will be completed in May 2009

College Goal: Provide an environment that supports employing and retaining a quality faculty and staff and promotes enhanced student learning, achievement, and development in a global society.

Division Goal: Ensure that division personnel are provided with professional development opportunities which are sufficient for the effective and efficient delivery of division services.

Objectives:

1. Division personnel will attend all state-level professional organization conferences appropriate to their duties each year
2. Division personnel will attend a national conference appropriate to their duties every third year

Action Plan:

1. PIO will attend PRIMA and other regional professional development as appropriate
2. Dean will contact SACS representative regarding inclusion as part of a SACS visiting team within the year
3. Dean will attend: NC CORD, CC PRO (next national conference scheduled 2009-10)

Person(s) Responsible: Dean of Institutional Development, PIO

Anticipated Date for Achieving Objective: May 2008

Assessment Strategy: For each professional development event attended, personnel will document at least one example of new initiatives, approaches, strategies learned and how that knowledge has been incorporated into division operations.

Budget Needs: Registration and travel funds, approximately $2,500; SACS visits are paid by the Commission on Colleges

Assessment Outcomes: Will be completed in May 2009

Use of Results: Will be completed in May 2009