Foundation Goal: Maintain Fiscal Accountability

Objectives: Balance and reconcile all assets held by the Foundation

Action Plan: Continue weekly, monthly, and quarterly reconciliation of all accounts. Provide a report of all holdings to the President and to the Foundation Board. Included in this report is a detailed explanation of the accounting techniques and strategies utilized to reconcile all accounts.

Assessment Strategy: The Foundation Board will continually be presented with detailed, individual account balances for the STIF and First Bank accounts. In addition, the unrestricted operating account will continue to be in balance with the revenue generated from the raffle and golf tourney, minus expenditures.

Assessment Outcomes: All accounts remain in balance and were presented to the Foundation Board at each quarterly meeting for their approval.

Use of Results: Goal Complete

Foundation Goal: Promote long term fiscal soundness of Foundation

Objectives: Utilize currently unused functions of existing software to improve current fiscal procedures.

Action Plan: Research all functions of existing software and implement procedures to utilize all advantageous functions to better serve the needs of the Foundation.

Assessment Strategy: Include all newly implemented procedures and utilized functions in manual.

Assessment Outcomes: New procedures have been implemented and are currently in place. Work will continue to improve the fiscal procedures for the Foundation. All newly implemented procedures are included in Foundation Office Operation Manual.

Use of Results: Goal Complete

Foundation Goal: Promote long term fiscal soundness of Foundation.

Objectives:

1. Develop procedures manual for core fiscal functions. Cross train Administrative Assistant to receipt donations and balance accounts. Maintain organized filing system and continue the archival process of Foundation records.
2. Design new strategies for transferring funds between Foundation accounts.

Action Plan:

1. Establish well-organized and detailed procedures manual for entering financial data and Foundation records as well as an organized system of all record keeping processes. Work with Administrative Assistant to establish proficiency in receipting donations and balancing accounts. Establish a well-organized and resourceful set of Foundation's files to house both current and prior year Foundation records.
2. Review current method of transferring funds between Foundation accounts and research new options utilizing available technology.

Assessment Strategy: Generate procedures manual and have available for office use. Administrative Assistant will be proficient in receipting donations and balancing accounts using existing software. Files easily accessible and complete for review by President, Foundation Board, auditor, or other interested party. Archival information accessible by same. Implement new procedures for transferring funds and document procedures in manual.

Assessment Outcomes: Foundation Office Procedure Manual is in the process of being compiled. Administrative Assistant has been cross trained to receipt donations. Foundation software has been uploaded to the MCC share drive in order to better utilize the capabilities of the program and protect the data.

Use of Results: Training completed. Manual in Progress

Foundation Goal: Develop new fundraising opportunities and improve community relations.

Objectives:

1. Provide information on new avenues and opportunities for “friend” and “fund” building activities. Organize and implement “friend raising” event on campus.
2. Develop and implement strategies for improving the image of the college in the community.

Action Plan:

1. Research different types of Foundation activities held by both large and small institutions in an effort to offer more and different types of fundraising activities. Examples Include: Return to the Classroom, Lecture Series, and Montgomery Idol
2. Implement approved fund and friend building strategies.

Assessment Strategy:

1. Detailed report to the President and Board presenting variations of events that the college currently holds (golf tournament and raffle) and introducing new avenues for fund raising.
2. Maintain a folder of implemented events and strategies from throughout the fiscal year.

Assessment Outcomes: Research was completed on Friend Raising and Fund Building activities. Plans to implement a friend raising activity are still in the works and will be implemented in the coming year. Detailed reports of each event were presented to the President and the Board. New events were proposed and discussed.

Use of Results: To be continued for 2009-2010

Foundation Goal: Begin discussion of the idea of a Capital Campaign with the Board of Trustees and Foundation Board.

Objectives:

1. Provide Board with detailed information regarding Capital Campaigns and their benefits.
2. Discuss the direction Montgomery Community College would like to take in regards to a Capital Campaign.

Action Plan:

1. Research Capital Campaigns. Attend professional development opportunities focused on the subject of Capital Campaigns.
2. Compile and present to the Board information and proposed plans on beginning a Capital Campaign at Montgomery Community College.

Assessment Strategy:

1. Attend professional development opportunities. Compile all relevant information in an organized and accessible fashion.
2. Develop proposed plan for Capital Campaign.

Assessment Outcomes: Research has been compiled on Capital Campaigns.

Use of Results: Capital Campaign discussion and research will continue to be a goal for the next fiscal year.

College Goal: Maintain overall fiscal stability.

Division Goal: Maintain Fiscal Accountability

Objectives: Balance and reconcile all assets held of the Foundation

Action Plan: Continue weekly, monthly, and quarterly reconciliation of all accounts. Provide a report of all holdings to the President and to the Foundation Board. Included in this report is a detailed explanation of the accounting techniques and strategies utilized to reconcile all accounts.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2010

Assessment Strategy: The Foundation Board will continually be presented with detailed, individual account balances for the STIF and First Citizens accounts. In addition, the unrestricted operating account will continue to be in balance with the revenue generated from the raffle and golf tourney, minus expenditures.

Budget Needs: Current staff.

Assessment Outcomes: Will be completed in June 2010

Use of Results: Will be completed in June 2010

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation

Objectives: Utilize currently unused functions of existing software to improve current fiscal procedures. Work to balance Quick Book accounts with manual spreadsheet individual accounts

Action Plan: Research all functions of existing software and implement procedures to utilize all advantageous functions to better serve the needs of the Foundation. Work with software to balance all individual accounts.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2010

Assessment Strategy: Include all newly implemented procedures and utilized functions in manual.

Budget Needs: Current staff

Assessment Outcomes: Will be completed in June 2010

Use of Results: Will be completed in May 2010

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation.

Objectives:

1. Develop procedures manual for core fiscal functions. Cross train Administrative Assistant to receipt donations and balance accounts. Maintain organized filing system and continue the archival process of Foundation records.
2. Design new strategies for transferring funds between Foundation accounts.

Action Plan:

1. Establish well-organized and detailed procedures manual for entering financial data and Foundation records as well as an organized system of all record keeping processes. Establish a well-organized and resourceful set of Foundations files to house both current and prior year Foundation records.
2. Review current method of transferring funds between Foundation account and research new options utilizing available technology.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2010

Assessment Strategy: Generate procedures manual and have available for office use. Files easily accessible and complete for review by President, Foundation Board, auditor, or other interested party. Archival information accessible by same.
Implement new procedures for transferring funds and document procedures in manual.

Budget Needs: Current Staff

Assessment Outcomes: Will be completed in June 2010

Use of Results: Will be completed in June 2010

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Develop new fundraising opportunities and improve community relations. Implement at least one new event during fiscal year.

Objectives:

1. Provide information on new avenues and opportunities for “friend” and “fund” building activities. Organize and implement “friend raising” event on campus.
2. Develop and implement strategies for improving the image of the college in the community.

Action Plan:

1. Research different types of Foundation activities held by both large and small institutions in an effort to offer more and different types of fundraising activities. Examples Include: Return to the Classroom, Lecture Series, and Montgomery Idol
2. Implement approved fund and friend building strategies.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2010

Assessment Strategy:

1. Detailed report to the President and Board presenting variations of events that the college currently holds (golf tournament and raffle) and introducing new avenues for fund raising.
2. Maintain a folder of implemented events and strategies from throughout the fiscal year.

Budget Needs: Current Staff

Assessment Outcomes: Will be completed in June 2010

Use of Results: Will be completed in June 2010

College Goal: Provide facilities for student learning that capitalize on state-of –the –art instructional applications.

Division Goal: Begin discussion of the idea of a Capital Campaign with the Board of Trustees and Foundation Board.

Objectives:

1. Provide Board with detailed information regarding Capital Campaigns and their benefits.
2. Discuss the direction Montgomery Community College would like to take in regards to a Capital Campaign.

Action Plan:

1. Research Capital Campaigns. Attend professional development opportunities focused on the subject of Capital Campaigns.
2. Compile and Present to the Board information and proposed plans on beginning a Capital Campaign at Montgomery Community College.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2010

Assessment Strategy:

1. Attend professional development opportunities. Compile all relevant information in an organized and accessible fashion.
2. Develop proposed plan for Capital Campaign.

Budget Needs: Current Staff

Assessment Outcomes: Will be completed in May 2010

Use of Results: Will be completed in May 2010

College Goal: Maintain an on-going program that insures continual improvement and a high standard of institutional effectiveness, consistent with the expectations of governing and accrediting agencies.

Division Goal: Promote long term fiscal soundness of Foundation.

Objectives:

1. Research Alumni Development opportunities.
2. Implement Alumni Relations initiative.

Action Plan:

1. Research Alumni development and relations. Attend professional development opportunities focused on the subject of Alumni Relations.
2. Compile and Present to the Board information and proposed plans on beginning Alumni Development opportunities at Montgomery Community College.

Person(s) Responsible: Foundation Executive Director

Anticipated Date for Achieving Objective: June 30, 2010

Assessment Strategy:

1. Attend professional development opportunities. Compile all relevant information in an organized and accessible fashion.
2. Develop proposed plan for Alumni Development.

Budget Needs: Current Staff

Assessment Outcomes: Will be completed in May 2010

Use of Results: Will be completed in May 2010