Wednesday, July 29, 2015
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Penalties/Repayment

COLLEGE REFUND POLICY
Tuition Refunds: If a student withdraws or drops a class(es), tuition refunds may be granted. Requests for tuition refunds must be made to Student Services.

1. A tuition refund shall be made only under the following circumstances:
a. A 100% refund shall be made if the student officially withdraws prior to the first day of class(es) of the academic term as noted in the college calendar. Also, a student is eligible for a 100% refund if the class in which the student is officially registered fails to materialize due to insufficient enrollment.
b. A 75% refund shall be made if the student officially withdraws from the class(es) prior to or on the official 10% point of the term.
c. For classes beginning at times other than the first week (seven calendar days) of the term, a 100% refund shall be made if the student officially withdraws from the class prior to the first class meeting. A 75% refund shall be made if the student officially withdraws from the class prior to or on the 10% point of the class.
d. For contact hour classes, apply as (c) above except use 6 calendar days from the first day of the classes as the determination date.
e. In addition, beginning with the first day of classes, students wishing to drop and add classes must do so at the same time or incur a 25% penalty.
2. To comply with applicable federal regulations regarding refunds, federal regulations shall supersede the state refund regulations stated in this rule.
3. Where a student, having paid the required tuition for a term, dies during that term (prior to or on the last day of examinations of the college the student was attending), all tuition and fees for that term may be refunded to the estate of the deceased.
4. The college shall follow the described in Item (1) above for classes which the college collects receipts that are not required to be deposited in the State Treasury account.
5. All optional fees (lab fee, activity fee, technology fee or other fees as approved by the MCC Board of Trustees) will be refunded only in the event of a 100% withdrawal by the student prior to the beginning of the semester/term or in the event that a student's class is cancelled due to insufficient enrollment.
6. All student refunds shall be disbursed within two weeks from receipt in the Business Office.

RETURN OF TITLE IV FUNDS POLICY

If a student completely withdraws from Montgomery Community College, unearned student aid must be returned. This policy affects all students receiving Title IV Federal Financial Aid (Pell Grant and Supplemental Education Opportunity Grant). Federal Work-Study funds are excluded from this policy. Financial Aid students who completely withdraw from all courses, officially, by unofficial instructor drop, or by administrative drop, on or prior to the sixty percent (60%) point of the term will be subject to the Return of Title IV Funds Policy.

 For credit hour programs, Title IV aid is earned in direct proportion to the length of time a student is enrolled. The period of time during which a student is enrolled is the percentage of aid earned by the student. The withdrawal date determines the calculation of the percentage of aid earned. Students wishing to officially withdraw should complete the official withdrawal form in Student Services. The percentage of Title IV aid earned will be calculated as follows:

Number of days completed by student = Percent of term completed

Total number of days in term (minus any breaks of 5 days or more, including weekends)

Students who remain enrolled past the 60% point earn all aid for the term. The unearned percentage of Title IV aid (100% -percent of term completed) must be returned to the U.S. Department of Education by the college and/or the student. See example:

John withdraws on September 18 (33 days completed)/ (115 days in term - 5 day Fall Break) = 30% of term completed):

Pell Grant Awarded + 1000
John used for institutional charges - $400
John used for other expenses - $600
John earned 30% of award + $300
John did not earn 70% of award - $700
College returns 70% of unearned institutional charges $280
John returns unearned portion not returned by college $420
50% due to grant
John returns to U.S. Department of Education $210

For clock-hour programs, scheduled hours to complete in the period are used in determination of percentages. They are divided by total number of clock hours in the period. MCC will return unearned Title IV aid in the following order:

  1. Federal Pell Grant
  2. Federal Supplemental Education Opportunity Grant (SEOG)
  3. Other Title IV aid

MCC's responsibilities in regard to the return of Title IV funds include:

  • Provide students with the Return of Title IV Funds Policy
  • Notify students of unearned aid to be returned to Title IV programs (including student and college portions to be returned). Notifications will be sent to the student's home address on file in Student Services
  • College portion of unearned aid will be returned by the college within 30 days to Title IV programs and student will be billed for repayment
  • College will notify the U.S. Department of Education of student's portion of unearned aid to be returned within 30 days of becoming aware of the student's complete withdrawal

The Student's responsibilities in regard to the return of Title IV funds include:

  • Becoming familiar with the Return of Title IV Funds policy
  • Returning to the U.S. Department of Education all unearned aid as determined by the Return of Title IV Funds calculation
  • Contacting the college if unable to return unearned portion within 45 days of notification. The college will then contact NSLDS and Ed Collections to notify of student's situation. 10 days after the college has contacted NSLDS and Ed Collections, the student may contact Ed Collections to arrange a repayment plan of the student portion of unearned aid satisfactory to the U.S. Department of Education by calling 1-800-621-3115
  • Repay MCC any unearned aid portion of Title IV funds returned by the College to the U.S. Department of Education

Module/Mini Semester Courses
To determine whether a student enrolled in a module/mini-mester course has withdrawn and a calculation is needed the following three questions are used.
1) After beginning attendance in the payment period or period of enrollment, did the student cease to attend or fail to begin attendance in a course he or she was scheduled to attend?
If the answer is no, this is not a withdrawal. If the answer is yes, go to question 2.
2) When the student ceased to attend or failed to begin attendance in a course he or she was scheduled to attend, was the student still attending any other courses?
If the answer is yes, this is not a withdrawal; however, other regulatory provisions concerning recalculation may apply. If the answer is no, go to question 3.
3) Did the student confirm attendance in a course in a module beginning later in the period (for non-term and nonstandard term programs, this must be no later than 45 calendar days after the end of the module the student ceased attending)?
If the answer is yes, this is not a withdrawal, unless the student does not return. If the answer is no, this is a withdrawal and the Return of Title IV Funds requirements apply.

Please be advised, the Satisfactory Academic Policy calculation of financial aid students who completely withdraw could be negatively affected.
Students receiving State aid may be subject to a withdrawal calculation in addition to the Return of Title IV.

Any student debt owed to MCC will preclude the student from future registration until debt is satisfied.

These policies and procedures supersede those previously published and are subject to change according to U.S. Department of Education regulations and MCC policy revision.

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